I was reading an enewsletter the other day that talked about setting up email templates in Gmail and it caught my eye as just an hour earlier, I had typed out an email I’ve sent at least 40 different times this year.
Sometimes I’m smart enough to copy and paste an email into Google Docs so I can use it when needed, but I didn’t realize Gmail had an option to save email templates and use them. I see this beneficial for media advisers for lots of different reasons like:
- Replying to someone who is asking when yearbooks are going to be distributed.
- Replying to someone who wants to know how to buy a yearbook or how to see if they have purchased one.
- Sending emails to advertisers so they can review the ad that is scheduled to run.
- Sending out a monthly email to school staff letting them know newspaper distribution will be taking place before school.
- Replying to a parent who wants to know why yearbooks aren’t distributed in the spring.
The list could go on and on, but I’ll stop there. After reading that piece I went ahead and easily created an email template that I’m sure I’ll use frequently. It will be the first of many I have a feeling I will create. I’m not sure all email clients have this as an option, but gmail does so give it a look if you find yourself typing out the same message frequently.
Here’s the info from Gmail on how to create your own.